documents to EDI – Total EDI with Email and Fax too

For years, manufacturers have benefited from documents to EDI. nexmart’s solution automatically converts analogue orders placed by retailers into digital format so that they can be processed directly by the manufacturer’s ERP system. We work continuously to improve all of our solutions, and we’ve done the same for documents to EDI. Now with new functions, we have integrated the latest developments to bring even more sustainable value to your company.

Up until now you could convert orders sent by retailers in the form of a fax, a file (Word, Excel, PDF or TIF document) or an email into digital format. Now it is also possible to convert documents that are received as the body text of an email. This function is yet another way for retailers to send orders and increase the manufacturer’s processing efficiency.

The only technological requirement is that the emails must be sent in text format, not as HTML or in Rich Text Format, and they may not have attachments, embedded logos or signatures. Furthermore, it is important that all of the order details are readable without having to scroll down within the email. This applies to the delivery address, customer number, item and quantity. To ensure optimal processing, it is recommended to use standardized email templates and to always send only one document per data transmission.

Our tip: manufacturers can create the templates and provide them to retailers for use.

documents to EDI now simplifies electronic data exchange with a variety of useful functions. These include:

• The ability to transmit orders directly as the body text of an email, an email attachment or via FTP server.
• Word, Excel, PDF and TIF documents can be processed as well as handwritten documents upon request.
• Default languages are German, English, French, Dutch, Spanish and Italian. Additional languages are also available upon request.
• Orders are digitized and reconciled with the manufacturer’s product master data and customer master data, resulting in unique identification.
• The digitized and validated order is then sent to the manufacturer’s ERP system. The manufacturer can choose from two transmission options:
  • Asynchronous transfer with the EDIFACT standard or as an XML file via nexmart’s push Connect.
  • Synchronous transfer as direct posting to the ERP system (e.g. SAP ERP or Microsoft Dynamics NAV (Navision)) via nexmart’s realtime Connect.
• The original order can be sent to the manufacturer for archiving.
• If requested, orders with errors can be corrected using a defined routine and then processed, or updated directly by the manufacturer in the nexmart order Center web frontend.
• Manufacturers have two models to choose from when it comes to order processing time:
  • With cut-off: orders received at least 30 minutes before the cut-off time are processed by the cut-off time. Orders received after the cut-off time are processed by the next cut-off time. Up to three cut-off times between 9 a.m. and 6 p.m. can be agreed.
  • Without cut-off: orders are processed within four hours of receipt.
• documents to EDI can be adapted to accommodate individual processes. The solution can be expanded to include a variety of functions: processing of commercial documents, processing of uncommon packaging units or assignment of the retailer’s item numbers to the manufacturer’s item numbers.

documents to EDI is currently implemented in 24 countries, such as the USA. If you would like to learn more about the solution or reap even more benefits from your documents to EDI solution, contact your personal eBusiness Manager.